Organizational Context:-
Under the guidance and direct supervision of the Provincial Coordination Officer (PCO), the Admin/Finance Assistant (AFA) provides functional leadership in human resource, administrative, and financial systems of the Provincial Coordination Team (PCT).
He/she delivers quality services in HR, administration and finance to internal and external clients mastering all relevant rules, guidelines, processes and procedures. He/she takes a client-oriented, results-focused approach to interpreting the rules, procedures and guidelines in service of the Country Programme, providing support and guidance to the PCT and UNFPA-supported Programme activities.
Results-Oriented Functional Statement:-
-Follows processes and procedures, anticipates and manages operational requirements of Programme inputs under provincial execution in terms of personnel, equipment, and other Programme activities and related events to facilitate Programme delivery.
-Ensures financial reporting in accordance with UNFPA financial rules and procedures. Manages PCT Petty cash in accordance with corporate/Country Office (CO) rules. Improves internal controls and efficiency. Takes preventive and remedial steps to rectify audit observations.
-Supports and monitors the financial performance, if requested, of NEX Programme funds in his/her province. Identifies potential over/under expenditure and suggests remedial action.
-Implements corporate systems and applications in support of finance and human resource management relevant to PCT operations; maintains continuous and accurate/up-dated flow of information, financially and administratively, between PCT and the Country Office.
-Reviews procurement requests and works with the PCO and CO Operations to initiate local procurement in PCT’s domain for equipment, supplies, and services cost-effectively and transparently. Maintains updated inventory record. Contributes to the smooth running of the office and Programme implementation.
-Provides any other administrative, financial or secretarial support, as required by the PCO and/or the CO. Facilitates PCO by arranging appointments and meetings.
Functional Competencies:
-Business acumen:
Independently gathers, analyses and interprets data and information from a wide range of sources using appropriate analytical tools and professional standards. Identifies warning signs based on financial analysis, probes for clarification or points of concern and presents findings
-Client orientation:
Establishes effective relationships with internal and external clients, actively supports the interests of the client and researches potential solutions to client needs. Organizes and prioritizes work schedule and addresses client needs and deadlines promptly and diplomatically
-Implementing management systems:
Maintains information/databases on system design features and develops system components. Makes recommendations relative to work-processing approaches and procedures that would lead to more efficient systems design.
Corporate Competencies:
Values
-Integrity/Commitment to mandate:
Acts in accordance with UN/UNFPA values and holds himself/herself accountable for actions taken. Demonstrates personal commitment to UNFPA’s mandate and to the organizational vision.
-Knowledge sharing/Continuous learning:
Takes responsibility for personal learning and career development and actively seeks opportunities to learn through formal and informal means. Learns from others inside and outside the organization adopting best practices created by others. Actively produces and disseminates new knowledge.
-Valuing diversity:
Demonstrates and appreciates differences in values and learns from cultural diversity. Takes actions appropriate to the religious and cultural context and shows respect, tact and consideration for cultural differences. Observes and inquires to understand the perspectives of others and continually examines own biases and behaviors.
Managing Relationships
Working in teams:
Works collaboratively with colleagues inside and outside of UNFPA to allow the achievement of common goals and shared objectives. Actively seeks resolution of disagreements and supports the decisions of the team.
Communicating information and ideas:
Delivers oral and written information in a timely, effective and easily understood manner. Participates in meetings and group discussions actively listening and sharing information. Frankly expresses ideas with the intent to resolve issues, considers what others have to say and responds appropriately to criticism.
Conflict and self-management:
Manages personal reactions by remaining calm, composed and patient even when under stress or during a crisis and avoids engaging in unproductive conflict. Expresses disagreement in constructive ways that focus on the issue not the person. Tolerates conditions of uncertainty or ambiguity and continues to work productively.
Working with people:-
Empowerment/Developing people/Performance management:
Integrates himself/herself into the work unit seeking opportunities to originate action and actively contributing to achieving results with other members of the team. Knows his/her limitations and strength, welcomes constructive criticism and feedback and gives honest and contractive feedback to colleagues and supervisors. Seeks new challenges and assignments and exhibits a desire to learn. Accepts responsibility for personal performance participating in individual work planning and objective setting seeking feedback and acting to continuously improve performance.
Personal Leadership and Effectiveness:-
Analytical and strategic thinking:
Uses appropriate analytical tools and logic to gather, define and analyze information, situations and problems and draws logical conclusions from data. Demonstrates an ability to set clear and appropriate priorities focusing on tasks and activities that have a strategic impact on results. Anticipates and meets information needs of the team and other stakeholders.
Results orientation/Commitment to excellence:
Strives to achieve high personal standard of excellence. Takes action that goes beyond responding to the obvious needs of the situation and persists until successful outcomes are achieved.
Appropriate and transparent decision-making:
Makes timely and appropriate decisions taking into consideration various and complex issues and takes responsibility for the impact of decisions. Inquires to understand the perspectives of others and continually examines own biases and behaviors.
| Education |
Must |
Degree |
Degree Level |
Country |
Description |
 | Bachelor's Degree | Bachelors Degree (2-3 Years) | | At least Bachelorâs degree in Business Administration, Public Administration, Finance, Information Technology, Economics or related field is preferable. |
| Skills |
| Must |
Title |
Level |
Description |
| Language Skills | Excellent | Fluency in oral and written English & Urdu. |
| Computer Skills | Excellent | Proficiency in current office software applications, especially MS-Office. |